Payroll and Benefits Coordinator (Regina)

The YMCA of Regina is an Imagine Canada accredited charity established in 1907. Our vision is a community connected and empowered to lead healthy and fulfilling lives. The YMCA of Regina (operating in Regina and Moose Jaw) excels at delivering programming focused on our three pillars of service: community development, childcare and health fitness, and aquatics.

Reporting to the Chief Operating Officer, the Payroll and Benefits Coordinator is responsible for maintaining daily, monthly, and annual payroll & benefits services in accordance with departmental, regional, and legislative requirements to ensure processing occurs in an accurate and efficient manner. The successful applicant will be a highly motivated Payroll professional with an acute attention to detail.

Responsibilities:

  • Ensure accurate bi-weekly payroll processing, including deductions, taxable benefits, pension contributions, and legislative compliance for approximately 400 employees (salaried & hourly).

  • Perform detailed post-payroll reconciliations, including vacation accruals, benefit deductions, and resolution of employee payroll queries. Identify discrepancies, analyze variances, and ensure accuracy across all payroll-related data. Input and manage employee data in HRIS and employee files.

  • Maintain and manage rate changes, benefits, ROE submissions, special payments, WCB and other payroll tax accounts.
  • Lead year-end payroll activities, including reconciliations and issuance of T4s and ROE.
  • Support offboarding processes, ensuring benefit transitions are completed effectively
  • Manage employee data changes and maintain system accuracy across payroll and Human Resources HRIS platforms.
  • Guide eligible employees through enrolment in group benefits and pension plans and respond to related inquiries.
  • Respond to inquiries from staff regarding their pay, accessing their online payroll account, password resets, entitlements, government tax forms, and similar.

Requirements

  • Payroll Compliance Professional (PCP) designation is preferred
  • Strong knowledge of Saskatchewan payroll laws and Employment Standards
  • Minimum 5 years previous experience performing payroll and accounting functions.
  • Advanced experience in automated payroll systems, specifically Payworks software is required.
  • Ability to work effectively within a team and build supportive relationships.
  • Proficiency with HR processes is highly valued.
  • Proficient in the use of Microsoft Office Suite programs, including Word, Excel, PowerPoint, Outlook, and SharePoint.

The YMCA of Regina is an equal opportunity employer and provides a competitive total rewards package. Applicants with high standards of performance are encouraged to apply to careers@regina.ymca.ca. In application, please provide a cover letter, resume and 3 professional references.