Administration position

The YMCA of Regina is a non-profit charity open to all. We are dedicated to building strong kids, strong families and strong communities. We focus our program delivery on our three pillars of service: health and fitness, community development, and childcare.

In this entry-level Human Resources Administrator position you will provide vital support to the Human Resources department and the Association Board of Directors by assisting in recruitment processes, managing employee leave records, and providing administrative services. This position requires a detail-oriented individual who is able to handle confidential information, communicate effectively, and maintain a high standard of organization.

Role & Responsibilities:

1. Recruitment Support

• Assist in the creation of job descriptions and job postings.
• Post job openings on internal and external platforms.
• Screen resumes and send appropriate candidates to hiring manager.
• Prepare and send necessary pre-employment checks, offer letters and pre-hire paperwork.
• Review pre-hire paperwork for proper completion and forward to Payroll department for processing.
• Help coordinate the onboarding process for new employees including assisting with orientation sessions.

2. Administrative Support

• Assist in drafting and updating HR documents, such as policies, procedures, and employee handbooks.
• Track and report on employee turnover.
• Coordinate meetings and staff events.
• Assist with special projects and other HR-related tasks as needed.

3. Employee Leave Management

• Track and report on employee leaves (vacation, sick days, LOA’s, etc.).
• Enter, track and report on workplace injuries.

4. Board of Directors Support

• Schedule and coordinate board meetings, including setting agendas, booking venues, and arranging necessary logistics.
• Prepare meeting materials such as presentations, reports, and agendas in collaboration with executive leadership.
• Assist with the preparation of meeting follow-up materials, such as meeting summaries and resolutions for distribution to board members.
• Maintain accurate and up-to-date records of board meeting minutes, resolutions, policies, and other relevant documents.
• Organize and manage electronic and physical filing systems for easy access and retrieval of board-related documents.
• Provide administrative support as required by the board of directors.

Requirements and Competencies:

• Diploma in Human Resources, Office or Business Administration.
• Minimum One (1) years’ experience in Human Resources.
• Knowledge of Saskatchewan labor laws and employment standards.
• Strong verbal and written communication skills to interact with employees, candidates, and board members.
• Ability to manage multiple tasks and priorities with attention to detail.
• Capable of handling sensitive and confidential employee information.
• Aptitude for identifying issues and finding effective solutions.
• Work collaboratively within the HR department and across other departments.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning HR software systems.
• Willingness to take on new challenges and adapt to evolving HR processes
• Flexibility regarding assigned working hours, including some evenings.
• Criminal Record Check prior to first day of work and dated no more than 3 months before hire date.

The YMCA of Regina is an equal-opportunity employer and provides a competitive total rewards package. Applicants with high standards for performance are encouraged to apply to careers@regina.ymca.ca. In application, please provide a cover letter, resume and 3 professional references.

The YMCA of Regina is a non-profit charity open to all. We are dedicated to building strong kids, strong families and strong communities. We focus our program delivery on our three pillars of service: health and fitness, community development, and childcare.

The Fundraising and Events Coordinator will play a key role in supporting the organization’s fundraising efforts through event planning, management, and innovative campaign ideas. This position will also assist with entry-level marketing and communications tasks, ensuring that events and campaigns are well-promoted and aligned with the company’s broader marketing strategies. The ideal candidate is creative, detail-oriented, and eager to contribute to both fundraising initiatives and the overall marketing efforts of the organization. This role offers a unique opportunity to gain hands-on experience in fundraising, events management, and marketing, all while contributing to the success and growth of the association.

Key Responsibilities:

• Plan, coordinate, and manage fundraising events, including logistics, vendor management, budgeting, and on-site support.
• Collaborate with internal teams to develop event concepts and themes that align with the organization’s goals and mission.
• Assist in the execution of event marketing plans, including the creation of promotional materials, social media posts, and email campaigns to increase event attendance and engagement.
• Generate creative ideas for fundraising campaigns outside of events, such as online fundraisers, peer-to-peer initiatives, and community partnerships.
• Develop and execute donor outreach and engagement strategies.
• Assist with entry-level marketing tasks, such as drafting content for newsletters, updating the organization’s website, and creating social media content to support both events and fundraising efforts.
• Maintain accurate records of fundraising activities, events, and donor communications.
• Analyze the success of events and campaigns through post-event evaluations and reporting, making recommendations for improvement.
• Coordinate with members, volunteers, sponsors and vendors to ensure the smooth execution of fundraising events.

Requirements and Competencies:

• Bachelor’s degree in Marketing, Communications, Event Management, or a related field (or equivalent experience).
• 1-2 years of experience in fundraising, event planning, or marketing is preferred.
• Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite and familiarity with marketing tools such as email platforms, graphic design software and social media.
• Excellent written and verbal communication skills.
• Creative thinker with the ability to generate new ideas for fundraising and donor engagement.
• Ability to work independently as well as part of a team.
• Occasional evening or weekend work for events.
• Criminal Record Check prior to first day of work and dated no more than 3 months before hire date.

The YMCA of Regina is an equal opportunity employer and provides a competitive total rewards package. Applicants with high standards for performance are encouraged to apply to careers@regina.ymca.ca. In application, please provide a cover letter, resume and 3 professional references.